California's Employer Records of Occupational Injury and Illness

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14300 - Purpose

Why are employers required to keep records of work-related injuries and illnesses?


Required by the OSHA Act of 1970

Data used to help OSHA:
  • direct programs 
  • measure its performance
  • direct efforts to find workplace hazards during inspections
Data used to help employers & employees:
  • implement safety and health programs at individual workplaces
  • discover workplace safety and health problems 
  • track progress in solving problems
Data provides primary source of occupational injury and illness information for the Bureau of Labor Statistics, Annual Survey.
Recordkeeping Healthcare cleaning
Why change the regulation?

Regulation was changed to: 
  • collect better information, and 
  • improve employee awareness and involvement in recording/reporting and
  • simplify the recordkeeping system, and
  • permit increased use of computers & telecommunications technology, and
  • increase privacy for injured or ill employees.

What is relationship between workers' compensation reports and OSHA records?

Compensability under Workers Compensation (WC) and recordability under OSHA do not have any effect on each other. Cases may be: 

  • OSHA recordable and compensable under WC , or
  • Compensable under WC, but not OSHA recordable, or
  • OSHA recordable, but not compensable under WC.

What recordkeeping actions will take place on January 1, 2002?

Article 2 entitled Employer Records of Occupational Injuries and Illnesses, will be in effect. Three new Cal/OSHA recordkeeping forms will come into use:

  • Form 300, Log of Work -  Related Injuries and Illnesses and Form 300A Summary of Work - Related Injuries and Illnesses (replaces Form 200, Log and Summary of Occupational Injuries and Illnesses) and 
  • Form 301, Injury and Illness Incident Report (replaces Form 101, Supplementary Record of Occupational Injuries and Illnesses). 

The Bureau of Labor Statistics (BLS)/OSHA publications: Recordkeeping Guidelines for Occupational Injuries and Illnesses, 1986 and A Brief Guide to Recordkeeping Requirements for Occupational Injuries and Illnesses, 1986 will be withdrawn. 

Can I start using a 300 Log prior to January 1, 2002?

No. Continue to keep a 200 Log for the remainder of 2001. Employers may not start using a 300 Log until January 1, 2002, because this is the effective date of the new Cal/OSHA regulation.

Can I compare injury and illness rates generated from the Cal/OSHA Form 300 under the new rule to those from the old OSHA 200 Log (i.e., compare 2001 data with 2002 data)?

The new rule changes definitions for determining which injuries and illnesses are recorded. It will be difficult to compare data from the old and new regulations. Caution must be used in this type of analysis.

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