(a) Basic requirement. At the end of each calendar year, you must:
(1) Review the Cal/OSHA Form 300 to verify that the entries are
complete and accurate, and correct any deficiencies identified;
(2) Create an annual summary of injuries and illnesses recorded on the
Cal/OSHA Form 300 using the Cal/OSHA Form 300A Annual Summary of
Work-related Injuries and Illnesses;
(3) Certify the annual summary; and
(4) Post the annual summary.
(1) How extensively do I have to review the Cal/OSHA Form 300 entries
at the end of the year?
You must review the entries as extensively as necessary to make sure
that they are complete and correct.
(2) How do I complete the annual summary?
(A) Total the columns on the Cal/OSHA Form 300 (if you had no
recordable cases, enter zeros for each column total); and
(B) Enter the calendar year covered, the company's name, establishment
name, establishment address, annual average number of employees covered by
the Cal/OSHA Form 300, and the total hours worked by all employees covered
by the Cal/OSHA Form 300.
(C) If you are using an equivalent form other than the Cal/OSHA 300A,
as permitted under Section 14300.29(b)(4), the annual summary you
use must also include the employee access and employer penalty statements
found on the Cal/OSHA Form 300A.
(3) How do I certify the annual summary?
A company executive must certify that he or she has examined the Cal/OSHA
Form 300 and that he or she reasonably believes, based on his or her
knowledge of the process by which the information was recorded, that the
annual summary is correct and complete.
(4) Who is considered a company executive?
The company executive who certifies the log must be one of the
(A) An owner of the company (this is required only if the company is a
sole proprietorship or partnership);
(B) An officer of the corporation;
(C) The highest ranking company official working at the establishment;
(D) The immediate supervisor of the highest ranking company official
working at the establishment.
(5) How do I post the annual summary?
You must post a copy of the annual summary in each establishment in a
conspicuous place or places where notices to employees are customarily
posted. You must ensure that the posted annual summary is not altered,
defaced or covered by other material.
(6) When do I have to post the annual summary?
You must post the annual summary no later than February 1 of the year
following the year covered by the records and keep the posting in place
until April 30.
(7) What must be done for employees who do not normally report at least
weekly to a location where the annual summary is posted for the
establishment at which they work?
Employers are required to present or mail the annual summary to each
employee who receives pay during the February through April posting period
who does not normally report at least weekly to a location where the
annual summary is posted for the establishment to which they are linked
for recordkeeping purposes as described at Section 14300.30(b)(3).
(8) Do I have to post the annual summary at locations where I no longer
have operations or employees?
For multi-establishment employers where operations have closed down in
some establishments during the calendar year, it will not be necessary to
post summaries for those establishments.
NOTE: Authority cited: Section 6410, Labor Code. Reference: Section
6410, Labor Code.