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Employer Records of Occupational Injury and Illness

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LogoWelcome to Cal/OSHA Consultation Service's interactive educational module entitled "Employer Records of Occupational Injury and Illnesses".

The information in this module is based on the new California Recordkeeping Standard which was initiated on September 14, 2001 in a rulemaking proceeding by the Division of Labor Statistics and Research (DLSR). The provisions of this standard are in the California Code of Regulations, Title 8 Sections 14300-14300.48. The new California Recordkeeping standard is written in plain language and uses a Question and Answer format. It has several advantages over the old California Standard including:

  • increased employee involvement and privacy protection

  • simpler forms

  • more uniform general criteria for recording injuries and illness

  • clearer regulatory requirements

  • greater flexibility to use alternative technologies (e.g. computers) in meeting requirements

The requirements of the new standard will affect thousands of establishments in California. Some industries in the retail, service, finance, insurance and real estate sectors are potentially exempt from most recording requirements as are small businesses with ten or fewer employees. While some employers are partially exempt from recording requirements, all employers in California are still required to immediately report serious occupational injuries, illnesses or the death of an employee.

Employer Records of Occupational Injury and Illness

This module was developed to assist employers and employees in California by providing an on-line educational resource. It can help familiarize you with the provisions of the new recordkeeping standard and address your questions about classifying and recording occupational injuries and illnesses in California. It was designed to be easy to use and interactive.


The information presented in this educational module is divided into categories. Each category contains sections, which are numbered exactly the same as the sections in the new California Recordkeeping Standard. You can easily navigate through the module by using the Main Navigation Sidebar or "navigation quick-links".

The Main Navigation Side-bar

The Main Navigation Sidebar lists categories of information which are based on the new California Recordkeeping Standard. The Sidebar is always on the left of your screen. By moving the mouse over the categories (buttons), a white bar appears to show you which category (button) you are on. Simply click on the category (button) that you are interested in, to view a list of sections which correspond numerically to the sections in the new standard. Then, click on the section number of the information you wish to view.

The categories on the Main Navigation Sidebar are:


OSHA Recordkeeping Home Regulation background, Did You Know, and navigation instructions
Selected Topics Selected Topics in the California OSHA Recordkeeping Web Site
Subject Index The subject index provides a new way to search for specific topics of interest.
Highlights The main points of the recordkeeping requirements.
Details More in-depth information corresponding to the information in the Highlights category.
Cal/OSHA Standard Complete text of the new California Recordkeeping Standard.
F.A.Qs Frequently Asked Questions.
Forms & Instructions The new Cal/OSHA recordkeeping Forms 300, 300-A and 301 which can be downloaded and printed.
Definitions A list of terms used in California Recordkeeping Standard with hyperlinks to their definitions.
Comparisons The major differences between the:
1. Old & New California Recordkeeping Standards
2. California & Federal OSHA Recordkeeping Standards
Test Your Knowledge List of questions for you to answer, to re-enforce some material covered in the module.
Other Resources

Links to the Federal OSHA and other websites which contain additional information on recordkeeping.


DOSH Home Page Links to the Division of Occupational Safety and Health Homepage which contains information on important occupational safety and health issues.
Powerpoint Provides slides for use in educational programs and presentations.
Acknowledgements Introduces you to the Cal/OSHA Consultation Service Education Unit

"Navigation Quick-links"
You can move easily between categories of information using "navigation quick-links". Throughout the module you will see the following "navigation quick-links" at the top and bottom of each page:

Highlights || Details - 14300.7 || California Standards-14300.7 || F.A.Qs - 14300.7
Previous Section || Next Section

To go to a different category, simply click the quick-link for the new category. The numeric section will not change. For example, if you were in the Highlights category, Section 14300.7 and you click the quick-link for Details 14300.7, you will go to the Details category in the same number section 14300.7

To move forward or backward within the same category, click the Next Section or Previous Section "quick-links". Clicking Next Section moves you forward to the next numeric section within the same category. Clicking Previous Section moves you backward to the previous numeric section within the same category. For example, if you are in the Highlights category, Section 14300.6 and you click Next Section, you will stay in Highlights and go to Section 14300.7. If you are in the Highlights category Section 14300.6 and you click Previous Section, you will stay in Highlights and go to Section 14300.5.

Note: If a quick-link is grayed-out it means there is no link for that particular section of information in the module.