Claims administrator information
Workers' compensation is the nation's oldest social insurance program: It was adopted in most states, including California, during the second decade of the 20th century. The workers' compensation system is based on a trade-off between employers and employees. Employees are entitled to receive prompt, effective medical treatment for on-the-job injuries or illnesses no matter who is at fault and, in return, are prevented from suing employers over those injuries.
Unlike most social insurance programs, workers' compensation benefits are not administered by a government agency. They are administered primarily by insurance companies and those employers secure enough to self-insure their workers' compensation liability.
When an employer becomes aware of a work-related injury or illness, it is expected to begin providing benefits to the injured worker. That's where you come in.
You are charged with expediting the delivery of workers' compensation benefits and services to injured workers' without unnecessary litigation or delays. While your job has changed with recent workers' compensation reforms and resulting case law and regulations, the Division of Workers' Compensation (DWC) can help you do your job effectively.
The vast majority of workers' compensation claims are resolved between you and the injured worker without any problems. However, sometimes a disagreement can arise over issues such as whether the injury was sustained on-the-job or what benefits the injured worker should receive.
Effective Feb. 22, 2006 all workers' compensation claims adjusters must be certified under state rules administered by the California Department of Insurance.
- Frequently asked questions for claims administrators
Educational conference - DWC holds the largest workers’ compensation educational conference in the state at sites in Northern and Southern California. Speakers from the division and the private sector will address the most current topics and issues confronting claims administrators, attorneys, medical providers, rehabilitation counselors, and others involved in workers’ compensation.
Online workers’ compensation community education - The Division of Workers’ Compensation (DWC) offers online education courses for medical providers, claims administrators, case managers, attorneys and HR managers. We currently offer training modules on the use of the Medical Treatment Utilization Schedule (MTUS), tips for Qualified Medical Evaluators (QMEs), and Medical Legal Report Writing.
- Workers' compensation benefits - Overview of benefits, including currents rates, available for injured workers.
- Time of hire pamphlet text only version
Un folleto para el nuevo empleado versión de sólo texto
- ZIP code locator tool will help you locate the DWC district office serving your ZIP code
- Revised benefit notices manual, sample benefit notices and fact sheets
- Reporting suspected medical care provider fraud
- Workers' compensation reference materials
Libros de referencia de compensacion de trabajadores
- Simplified flow chart for claims process
Workers' compensation information system (WCIS) uses electronic data interchange (EDI) to collect comprehensive information from claims administrators to help the Department of Industrial Relations oversee the state's workers' compensation system. Beginning in September of 2006, claims administrators are required to provide medical information to the WCIS via EDI.
Doctors in California's workers' compensation system are required to provide evidence-based medical treatment. That means they must choose treatments scientifically proven to cure or relieve work-related injuries and illnesses. Those treatments are laid out in a set of guidelines that provide details on which treatments are effective for certain injuries, as well as how often the treatment should be given (frequency), the extent of the treatment (intensity), and for how long (duration), among other things.
To comply with the evidence-based medical treatment requirement, the state of California has adopted a medical treatment utilization schedule (MTUS). The MTUS includes specific body regions guidelines adopted from the American College of Occupational and Environmental Medicine's (ACOEM) Practice Guidelines, plus guidelines for acupuncture, chronic pain, and therapy after surgery. The Division of Workers' Compensation also has a committee that continuously evaluates new medical evidence about treatments and incorporates that evidence into its guidelines.
Copies may also be obtained from:
Division of Workers' Compensation
P.O. Box 71010
Oakland, CA 94612-1486
Additionally, claims administrators are required to have a program called utilization review (UR). UR was implemented as a way to confirm the treating physician's plan for the injured worker is medically sound. To ensure prompt and effective medical treatment is provided to injured workers, UR must be completed within strict timelines. Claims administrators who don't meet the timelines or the criteria for a proper UR program are subject to audits and penalties.
If you have established a medical provider network (MPN) or a health care organization (HCO) the employees in your network will be treated by a network doctor. If an employee in your network qualified to pre-designate a personal physician and did so prior to being injured, he or she can go to their regular doctor for their workers' compensation care.
Submitted utilization review plans
This is a list of the groups that have sent actual utilization review plans to the Division of Workers' Compensation. The list does not contain the names of individual employers that might be covered by these plans. The plans have not been reviewed by DWC staff.
More UR topics
Medical provider networks
Searchable lists of approved medical provider networks are now available on the Department of Industrial Relations’ Open Data Portal at CA.gov
- Current list approved medical provider networks by approval date
- Current list of approved medicall provider networks by name of applicant
You and/or the injured worker might disagree with what the treating doctor says about the injury or treatment. There could be other disagreements over medical issues in a claim. A doctor has to address those disagreements. In that case you may need to use a qualified medical evaluator (QME) or use the independent medical review (IMR) process, if the dispute is over a medical treatment request.
- Frequently asked questions about QMEs for injured workers
- QME database
- How to Successfully Request a Represented Panel
- Discipline unit
- Official medical fee schedule
- Information for employers, physicians and insurers concerning first aid treatment for workers' compensation injuries
- Standardized paper billing
Most workers fully recover from job injuries but some continue to have medical problems. Permanent disability (PD) is any lasting disability an injured employee experiences, which results in reduced earning capacity after maximum medical improvement is reached. If an injured employee’s injury or illness results in PD they are entitled to PD benefits. Check out our fact sheets and guides page and click on fact sheet D for more information on PD.
For injuries occurring on or after Jan. 1, 2013, there will be a new method for calculating an injured employee’s PD rating. A QME or treating physician can no longer increase an injured employee’s PD by adding impairment in the form of sleep disorder or sexual impairment unless such impairments were a direct result of the injury. In addition, no increase in an injured employee’s PD on account of a psychiatric injury is allowed unless the physical injury was catastrophic or the injured employee was the victim of or a witness to a violent crime.
Permanent disability rating schedule - 2005
This schedule is effective for dates of injury on or after Jan. 1, 2005. This schedule will also be used to rate permanent disability in injuries that occurred before Jan. 1, 2005 when there has been either no comprehensive medical-legal report, or no report by a treating physician indicating the existence of permanent disability, or when the employer is not required to provide a notice to the injured worker under Labor Code section 4061.
For dates of injury on or after Jan. 1, 2013, there are changes in how PD is calculated under the 2005 rating schedule. The Future Earning Capacity Adjustment Table on pages 2-6 and 2-7 of the schedule has been replaced with a multiplier of 1.4 to be applied to all claims. You can find information on the application of the 1.4 multiplier on the benefits chart.
Permanent disability rating schedule - 1997
This schedule is effective for dates of injury on or after Apr. 1, 1997
Commutation templates and instructions .zip file
Templates and instructions to facilitate the calculation of life pension and permanent disability benefit commutations. When properly used, the templates assure that calculations are done in accordance with commutation calculation methods and tables that went into effect Jan. 17, 2001. The regulations and tables can be found in section 10169 and 10169.1 of Title 8, California Code of Regulations.