Janitorial Service Providers and Contractors
Update: Sexual Violence and Harassment Prevention Training for Janitorial Service Providers
Due to the end of the COVID-19 Public Health Emergency, the biennial in-person sexual violence and harassment prevention training that janitorial employers must provide to their nonsupervisory and supervisory workers may now be conducted safely. Consequently, janitorial employers must begin compliance with these requirements once the list of qualified organizations is posted on this website. Please visit the sexual harassment prevention training page for additional information regarding the required training materials.
The Property Service Workers Protection Act is a law that requires all janitorial employers to:
- Register with the Labor Commissioner’s Office beginning July 1, 2018
- Provide employees sexual harassment prevention training once every two years beginning January 1, 2019
Janitorial Service Providers and Contractors Responsibilities
Steps to register:
Who must register?
Any person or entity who meets the statutory definition of employer must register with the Labor Commissioner beginning July 1, 2018. The Act defines a janitorial “employer” to mean anyone that employs at least one covered worker or otherwise engages by contracts, subcontracts, or franchise arrangements for the provision of janitorial services by one or more covered workers.
- A covered worker includes any employee, independent contractor or franchisee predominantly working as a janitor.
- The statutory definition of “employer” in Labor Code section 1420(e)(1) does not contain exceptions for certain types of janitorial services providers. The Labor Commissioner’s Office has received numerous inquiries about whether certain entities, such as a professional employer organization (PEO) or a non-profit organization, are required to register. Any entity that meets the statutory definition of “employer” shown above is required to register. However, see FAQ regarding public entities.
To register, employers must complete the registration application online or by mail and pay a $500 nonrefundable application fee. The registration is valid for one year and must be renewed annually by the month and day of the original registration’s issuance. The renewal fee is $500.
Record Keeping Requirements:
Every employer must keep detailed records for three years that includes the following information:
- Names and addresses of all employees engaged in rendering actual services for any business of the employer.
- The hours worked daily by each employee, including the times the employee begins and ends each work period.
- The wage and wage rate paid each payroll period.
- The age of all minor employees.
- Any other conditions of employment.
- The names, addresses, periods of work, and compensation paid to all other covered workers.
- Janitorial Registration FAQs
- Verify a janitorial registration using the registration search tool
- California Labor Code Sections 1420 to 1434 – Property Services Workers Protection Act
- Information on Qualified Organizations for Sexual Harassment Training
- The Civil Rights Department Sexual Harassment pamphlet (CRD-185), which is available in multiple languages, can be found here.
For questions, status on an application, or online registration assistance, call or email: