Join the E Team and become an electronic filer!
Electronic filing is the fastest way to get your documents into EAMS, DWC’s electronic case management system for the workers’ compensation courts. There are two ways to electronically file: e-forms and JET File. JET File is best suited for large-volume filers of the six most used court forms, while e-forms are available for all forms.
Why become an electronic filer?
- You’ll save time and money submitting forms and attachments—including eliminating a lot of paper and postage costs
- You’ll get faster responses. JET File provides immediate notice of errors and e-forms allow you to choose a hearing date for your declaration of readiness to proceed
- You’ll stay out of the paper queue at DWC district offices.
To find out which method is right for you, watch the electronic filing walkthrough below:
- Filing electronically in EAMS: Are you an e-form or JET Filer? Video - Transcript - July 19, 2011
About electronic filing
Both e-forms and JET File use the Internet to transmit data to EAMS, but the method of delivery and process differs for each method.
E-form filers use a logon to file documents and attachments directly into EAMS. (They can also use a vendor to file liens and applications.)
JET File uses the state’s secure file transfer (SFT) service for six forms and attachments. Instead of logging into EAMS, JET Filers send their data to State of California servers, where it is picked up by DWC and deposited into EAMS. Following submission, JET Filers receive automatic electronic responses showing the documents were received, along with notice of errors, if any. Filers will retrieve these messages from their server accounts.
JET Filers have three ways to file: They can create their own transmission process using DWC’s technical specs; they can purchase software from an approved vendor; or they can use a third party filer to transmit on their behalf.
Benefits of electronic filing
- Log onto EAMS and file forms directly into the system over the Internet
- Access to view case documents if a case participant
- Choose hearing date for DOR (must resubmit if hearing date is not available)
- All forms and attachments available for submission
- Dedicated help desk available during regular business hours
- No cost if not using services of a vendor.
JET File benefits:
- Allows system-to-system filing of multiple documents in one submission
- No logging onto EAMS needed
- Provides automatic electronic notice of errors or acceptance
- Provides a DOR pending queue, and reprocesses DORs for 15 days if no hearing date initially available
- Allows users to also file via OCR form as needed or by e-form if in the e-forms trial.
How to sign up
- Sign the e-forms trial agreement
- Participate in training via Webinar upon acceptance into e-forms trial.
- Decide whether to use vendor software, third party services or build a transmission process using DWC’s specifications
- All trading partners building their own transmission process must conduct transmission code testing and receive validation from DWC prior to JET Filing
- Read the trading partner agreement and business rules
- Sign and submit the Excel spreadsheet portion of the trading partner agreement as appropriate.
- E-forms page—Includes links to the trial agreement, CBT, training tools and reference guide
- JET File page—Includes links to technical specs, training tools and more
- Public information case search function—A tool to ensure case information used for filing is accurate
- Document repository—Includes documents related to JET File from its earliest planning stages.