Chapter 4.5. Division of Workers' Compensation
Subchapter 1. Administrative Director - Administrative Rules
Article 12. Copy Service and Electronic Transaction Rates

§ 9981. Bills for Copy Services.

(a) This article applies to services provided on and after July 1, 2015, regardless of date of injury.

(b) Bills for copy and related services must specify the services provided and include:

(1) The individual's or entity's provider tax identification number, professional photocopier registration number, county of registration, and date of billing;

(2) The injured worker's name, claim number, and Workers' Compensation Appeals Board case number (if applicable); and

(3) The source of the information, the type of records produced, the date of service, a description of the billed services, the number of pages produced, and a statement that the services described in the bill are neither related to nor the result of a violation of Labor Code section 139.32.

(c) For dates of service prior to July 15, 2022, bills submitted for records may include the following billing codes:

(1) WC 020: Flat Rate ($180.00).

(2) WC 021: Cancelled Service ($75.00).

(3) WC 022: Certificate of No Record (CNR) ($75.00).

(4) WC 023: Per Page Rate for documents over 500 pages ($0.10 per page).

(5) WC 024: Records from the Employment Development Department (EDD) ($20.00).

(6) WC 025: Records from the Workers' Compensation Insurance Rating Bureau (WCIRB) ($30.00).

(7) WC 026: Additional Electronic Set ($5.00).

(8) WC 027: Additional Electronic Set ($30.00).

(9) WC 028: Duplication of X-ray or scan ($10.26).

(10) WC 029: CD of X-rays and scans ($3.00).

(d) For dates of service on or after July 15, 2022, bills submitted for records may include the following billing codes:

(1) WC 019: Flat Rate ($230.00).

(2) WC 021: Cancelled Service ($75.00).

(3) WC 022: Certificate of No Record (CNR) ($75.00).

(4) WC 023: Per Page Rate for documents over 500 pages ($0.10 per page).

(5) WC 028: Duplication of X-ray or scan ($10.26).

(6) WC 029: Electronic Storage Media ($3.00).

(7) WC 030: Requested Services (Indicate amount).

(8) WC 031: Contracted Rate for Additional Sets (Indicate amount).

(9) WC 032: Contracted Services (Indicate amount).

(10) WC 033: Additional Set ($10.00).

(11) WC 034: Surcharge for Late Payment (Indicate amount).

(12) S9999: Sales Tax.

(e) Bills must be paid or contested within thirty days of receipt by the claims administrator. If a bill is not paid within this period, then the unpaid portion of the billed sum will be increased by 25 percent.

Note: Authority cited: Section 5307.9, Labor Code. Reference: Section 5307.9, Labor Code; and Section 22462, Business and Professions Code.

HISTORY

1. New section filed 4-30-2015; operative 7-1-2015 (Register 2015, No. 18).

2. Amendment filed 6-15-2022; operative 7-15-2022. Exempt from the APA and OAL review pursuant to Government Code section 11340.9(g). Submitted to OAL for filing and printing only pursuant to Government Code section 11343.8 (Register 2022, No. 24).