WCIS e.News
#17    May 4, 2001

Occasional announcements and technical updates regarding
California's Workers' Compensation Information System (WCIS),
from the California Division of Workers' Compensation

We have arrived! At least we think we have.

The WCIS backlog has largely been cleared. Our records indicate that as of today, WCIS has acknowledged virtually all batches of First Reports and Subsequent Reports received by April 26, 2001. Because of manual file handling that occurred during our recent downtime, we cannot be completely confident that all incoming data was processed and acknowledged as expected. If you have outstanding batches submitted before April 26, 2001 that have not yet been acknowledged, please inform your WCIS contact person or the WCIS help desk (e-mail wcis@dir.ca.gov). To enable follow up, identify outstanding batches by trading partner, transaction type (FROI or SROI), transmission date and time in the header, and the number of records.

Additionally, in WCIS e.News #15 we asked Trading Partners who had withheld data submissions to help us devise a workable plan for resuming normal data flow by completing a questionnaire. The results of those questionnaires reveal valuable information about the backlog. We have determined that all Trading Partners may immediately begin submitting withheld transactions (First Reports and Subsequent Reports other than AN) with the exception of four high-volume trading partners. We will contact those four trading partners individually to develop a schedule to submit their withheld data.

We have also determined that to avoid an overload on our system specialized handling of Annual (AN) transactions should be implemented. All Trading Partners should separate transactions with Maintenance Type Code of AN into batches by themselves. Mixing ANs in batches with other Subsequent Report MTCs will slow down processing of all acknowledgments. In addition, Trading Partners who have more than 5,000 AN transactions to submit for this year should consult their WCIS contact person to discuss alternative transmission options for those transactions.

This plan will enable WCIS to return to more consistent and regular processing of data from all trading partners. The DWC Research Staff appreciates your patience and understanding during these challenging times.

<End of this WCIS e.News>
Contents of this bulletin do not change existing regulatory requirements; they provide additional or revised detail about the technical implementation of those requirements. All technical changes will subsequently be reflected in other WCIS documentation. Any bulletin can be forwarded as needed, but should be forwarded in its entirety and without modification. If you have received a forwarded copy of this bulletin and are concerned about its authenticity, you can view this and previous bulletins on our WCIS web site: www.dir.ca.gov/dwc/wcis.htm.

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