WCIS eNews No. 92
June 27, 2012

WCIS system switchover update

The system implementation of version 3.0 of the California FROI/SROI implementation guide and version 1.1 of the California medical implementation guide has been completed. Acknowledgments for data received after Monday, June 18, 2012 began going out Friday, June 24. We appreciate everyone's patience during the transition period. Please contact your trading partner liaison with any questions or issues.

Revised FROI/SROI Trading Partner Insurer/Claim Administrator ID List

Version 3.0 of the California FROI/SROI implementation guide requires the nine-digit Claim Administrator Postal Code (DN14) to be listed for each claim administrator reported on the FROI/SROI Trading Partner Insurer/Claim Administrator ID List. A list of all claim administrator/insurer FEINs and postal codes for the physical claim adjusting locations must be reported for each Sender ID. The WCIS database uses these data to process individual FROI/SROI transactions and will reject transactions for unknown claim administrators and adjusting locations.

Implementation of the revised ID list will be delayed until Aug. 16, 2012, as many trading partners have not sent in their ID lists. Please email an updated insurer-claim administrator ID list to your assigned WCIS trading partner contact by August 1, 2012. The instructions and form are attached for your convenience. Updates should be sent to your trading partner contact whenever any information changes.

WCIS FTP transmission requirement

The only transmission option for both FROI/SROI and medical data reports is now via a secure FTP site hosted by the WCIS. Files must be sent using FTPS (FTP over SSL, RFC4217). In addition, trading partners may choose to encrypt files with PGP (Pretty Good Privacy, RFC4880) encryption before transmission. Data sent via any other methods, such as email and VANs will no longer be accepted. Trading partners that have not converted to FTPS transmission should contact their WCIS trading partner contact immediately.

Please also note that the WCIS receiver zip code has changed to 94612-1489.

WCIS trading partner contacts:

Johnny Lee
email: jblee@dir.ca.gov
phone: 510-286-6772
fax: 510-286-6862
Trading partner letters A, I-L, S-V, Z

Elisema Cantu
email: ecantu@dir.ca.gov
phone: 510-286-6763
fax: 510-286-6862
Trading partner letters B, D-F, N, O, W-Y

Kenneth Kong
email: kkong@dir.ca.gov
phone: 510-286-6753
fax: 510-286-6862
Trading partner letters C, G, H, M, P-R

Antoinette Esqueda
email: aesqueda@dir.ca.gov
phone: 510-286-6773
fax: 510-286-6862
Medical reports technical contact

Contents of this bulletin do not change existing regulatory requirements; they provide additional or revised detail about the technical implementation of those requirements. All technical changes will subsequently be reflected in other WCIS documentation. Any bulletin can be forwarded as needed, but should be forwarded in its entirety and without modification. If you have received a forwarded copy of this bulletin and are concerned about its authenticity, you can view this and previous bulletins on our WCIS web site: http://www.dir.ca.gov/dwc/wcis.htm.

Format: This WCIS e.News is sent in HTML format, and is best viewed in that format. Consult your e-mail application's help files or your computer support unit for assistance in viewing HTML-formatted e-mail.

Distribution: To subscribe send an e-mail to wcis@dir.ca.gov with the word "subscribe" as the subject of the message. Include your name and organization in the body of the message. To unsubscribe send an e-mail to wcis@dir.ca.gov with the word "unsubscribe" as the subject of the message. To change your e-mail address, first unsubscribe then subscribe with your new address.