WCIS eNews No. 85
September 20, 2011

New WCIS regulations implementation date postponed

A critical issue has surfaced during testing of the programming changes for implementation of the new WCIS regulations that are scheduled to become effective on November 15, 2011. This issue must be resolved before testing can continue and will unfortunately delay the effective date of version 3.0 of the California FROI/SROI implementation guide and version 1.1 of the California medical implementation guide. Some trading partners have also requested more time to prepare their system for the new reporting guidelines. As a result, the implementation date has been rescheduled for June 18, 2012. This postponement does not affect the new FTP transmission requirement in section I of the new guides as noted below. A copy of the regulations and the guides can be found at: http://www.dir.ca.gov/dwc/DWCPropRegs/WCIS_Regs/WCIS_Regulations.htm. Major changes to the guides are listed in Appendix A. 

WCIS FTP host now ready for beta testing 

As noted in section I of the new guides, beginning November 15, 2011, the only transmission options for both FROI/SROI and medical data reports will be via a secure FTP site hosted by the WCIS. Files must be transmitted using FTPS (FTP over SSL, RFC4217). In addition, trading partners may optionally use PGP (Pretty Good Privacy, RFC4880) to encrypt the files before transmission. The WCIS FTP host is ready for beta testing with all FROI/SROI trading partners and any medical trading partners who are currently sending via plain FTP and PGP. Medical trading partners who are already utilizing FTPS transmission will not need to make any changes. We would like to get trading partners set up for the new transmission method before November 15 to avoid last minute delays. Please contact your WCIS trading partner contact immediately to begin the transition. Trading partners that send data through an EDI vendor should verify that their vendor will be ready to transmit to the WCIS FTP host by November 15.

2010 Timeliness and ARI Reports

The Division of Workers’ Compensation (DWC) will be mailing letters in September to claims administrators at their adjusting locations containing three sets of reports: (1) timeliness of temporary disability payments for claims reported to the WCIS, (2) timeliness of FROI claims reporting to the WCIS, and (3) comparisons of claim counts received by the WCIS with those received by DWC’s Audit Unit in its Annual Report of Inventory (ARI). These reports cover claims reported to claims administrators in 2010.

WCIS trading partner contacts:

Johnny Lee
email: jblee@dir.ca.gov
phone: 510-286-6772
fax: 510-286-6862
Trading partner letters A, I-L, S-V, Z

Elisema Cantu
email: ecantu@dir.ca.gov
phone: 510-286-6763
fax: 510-286-6862
Trading partner letters B, D-F, N, O, W-Y

Kenneth Kong
email: kkong@dir.ca.gov
phone: 510-286-6753
fax: 510-286-6862
Trading partner letters C, G, H, M, P-R

Antoinette Esqueda
email: aesqueda@dir.ca.gov
phone: 510-286-6773
fax: 510-286-6862
Medical reports technical contact

Contents of this bulletin do not change existing regulatory requirements; they provide additional or revised detail about the technical implementation of those requirements. All technical changes will subsequently be reflected in other WCIS documentation. Any bulletin can be forwarded as needed, but should be forwarded in its entirety and without modification. If you have received a forwarded copy of this bulletin and are concerned about its authenticity, you can view this and previous bulletins on our WCIS web site: http://www.dir.ca.gov/dwc/wcis.htm.

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