WCIS e.News
#16    April 19, 2001

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Occasional announcements and technical updates regarding
California's Workers' Compensation Information System (WCIS),
from the California Division of Workers' Compensation
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Error Messages Indicating Duplicate Transactions

Unfortunately batches of First Reports and Subsequent Reports received in late February and early March may be processed more than once. To recover data that was improperly handled during our system difficulties the last couple months we have attempted to process batches of First Reports and Subsequent Reports in the correct sequence. However, due to the volume of data we are reprocessing it is possible that batches correctly processed when initially received may be reprocessed by mistake and errors for duplicate transactions will result. Errors for duplicate transactions do not need to be corrected. However, errors from the initial acknowledgment that resulted in the transaction being accepted with errors (TE) or rejected (TR) must still be corrected.

If duplicate Original First Reports (MTC = 00) are processed, the resulting error messages will be "Duplicate First Report of Injury" (code 048) in Release 1 or "Duplicate Transmission" (code 057) in Release 2. The error messages will appear on Maintenance Type Code (DN2). First Report transactions with Maintenance Type Codes other than "Original" (00) should not result in error messages if processed more than once.

Subsequent Report transactions that are processed more than once may also produce error messages. The error for duplicate processing of a subsequent report is "Value Not Consistent with Value Previously Reported" (code 059) in Release 1 or "Invalid Event Sequence" (code 063) in Release 2. These errors will appear on Maintenance Type Code (DN2). The error code indicates a sequencing problem because the system attempts to post the same benefit type and benefit action (open, close) that was previously posted. Under California sequencing rules, opens cannot follow opens for the same benefit type and closes must follow opens for the same benefit type.

We apologize for any inconvenience caused by our inadvertent reprocessing of some data. If you receive error messages that seem to indicate reprocessing, feel free to disregard them.

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