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California's Employer Records of Occupational Injury and Illness

List of FAQs || Highlights - 14300.40  || Details - 14300.40 || California Standards-14300.40
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FAQs

14300.40 - Providing Records to Government Representatives

Question 
What government representatives have the right to get copies of the records required to be kept under the Cal/OSHA recordkeeping rule ?

Answer 
Representatives of the :

  • Chief of the Division of Occupational Safety and Health;
  • Director of the Department of Health Services; 
  • Secretary of Labor, U.S. Department of Labor, conducting an inspection or investigation under the Act;
  • Secretary of Health and Human Services (including the National Institute for Occupational Safety and Health - NIOSH) conducting an investigation under Section 20(b) of the Act.

Question 
When must I produce the original recordkeeping documents when they are requested by a government representative?

Answer 
Within four (4) business hours.


Question 
Can I charge for the first set of copies ?

Answer
No.


Question 
Do I have to produce the records within four (4) business hours if my records are kept at a location in a different time zone?

Answer
If the records are maintained at a location in a different time zone, you may use the business hours of the establishment at which the records are located when calculating the four (4) hour time deadline.


List of FAQs || Highlights - 14300.40  || Details - 14300.40 || California Standards-14300.40
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