DETAILS

14300.29 - Forms

An equivalent form has the same information as the OSHA form it replaces and is:

• as readable and understandable to a person not familiar with it and
• completed using the same instructions.

Forms can be kept on a computer or at other locations as long as they can be produced within specified time frames.

Keep a separate confidential list of the case numbers and employee names for “privacy concern cases” so they can be:

• updated when appropriate, and 
• provided when required

"Privacy Concern Cases"

The following are a complete list of "privacy concern cases”: 

• injuries or illnesses to intimate body parts or the reproductive system

• mental illnesses

• HIV infection, hepatitis or tuberculosis

• injuries or illness resulting from sexual assault

• needlstick injures and cuts from sharp objects contaminated with another person’s blood or other potentially infectious material

• other illnesses where the employee independently and voluntarily request their name not to be entered on the log

Use discretion in describing the injury or illness on Cal/OSHA forms 300 & 301 if :

• the employee’s name was removed from the forms, and 

• a reasonable basis exists to believe that the individual could still be identified.

Remove or hide employee names when Cal/OSHA forms 300 or 301 are voluntarily disclosed to persons other than:

• government representatives

• employees 

• former employees 

• authorized representatives 

Voluntarily disclose Cal/OSHA forms 300 or 301 with personally identifying information only to :

• auditors or consultants hired by the employer to evaluate the
  safety and health program. 

• the extent necessary for processing workers’ compensation or 
  other insurance claims.

• public health authorities or law enforcement agencies.