California's Employer Records of Occupational Injury and Illness
California Recordkeeping Standard
14300.41 - Annual OSHA Injury and Illness Survey
(a) Basic requirement. If you receive OSHA's annual survey form, you must fill it out and send it to OSHA or OSHA's designee, as stated on the survey form. You must report the following information for the year described on the form:
(1) the number of workers you employed;
(2) the number of hours worked by your employees; and
(3) the requested information from the records that you keep under the provisions of this article.
(1) Does every employer have to send data to OSHA or its designee?
No. Each year, OSHA or its designee sends injury and illness survey forms to employers in certain industries. In any year, some employers will receive an OSHA survey form and others will not. You do not have to send injury and illness data to OSHA or its designee unless you receive a survey form.
(2) How quickly do I need to respond to an OSHA survey form?
You must send the survey reports to OSHA or its designee by mail or other means described in the survey form, within 30 calendar days, or by the date stated in the survey form, whichever is later.
(3) Do I have to respond to an OSHA survey form if I am normally exempt from keeping OSHA injury and illness records?
Yes. Even if you are exempt from keeping injury and illness records under Section 14300.1 to Section 14300.3, OSHA or its designee may inform you in writing that it will be collecting injury and illness information from you in the following year. If you receive such a letter, you must keep the injury and illness records required by this article and make a survey report for the year covered by the survey.
(4) Do I have to answer the OSHA survey form if I am located in a State-Plan State?
Yes. All employers who receive survey forms must respond to the survey, even those in State-Plan States.
(5) Does this section affect the Division of Occupational Safety and Health's authority to inspect my workplace?
No. Nothing in this section affects the Division of Occupational Safety and Health's statutory authority to investigate conditions related to occupational safety and health.
NOTE: Authority cited: Section 6410, Labor Code. Reference: Section 6410, Labor Code.