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Administrative Requirements

Employers must meet certain administrative requirements that may include Cal/OSHA notification, specific registration, permitting, certification, recordkeeping, and the posting of information in the workplace. Some of these requirements depend on the construction trade or type of activity in which employers are involved. The more common requirements are listed below:

A. Documents required at the job site include the following:

1. IIP Program: program document may be kept in the office. 1509(a), 3203(a)
   
2. Code of Safe Practices. 1509(b)
   
3. All Cal/OSHA-required permits. 341
   
4. All Cal/OSHA-required certifications. Various
   
5. Respiratory Protection Program, for all work sites where respirators are mandatory. 5144(c)
   
6. Fall protection plan, if required. 1671.1
   

B. Postings required at the job site include the following:

1. Cal/OSHA poster “Safety and Health Protection on the Job”. 340
   
2. Code of Safe Practices. 1509(b), (c)
   
3. Emergency phone numbers. 1512(e)
   
4. Employee access to records notification, to show that employees have the right to gain access to medical and exposure records. 3204(g)
   
5. Operating rules for industrial trucks, and tow tractors (if used), where employees operate forklifts. 3664, 3650(c)
   
6. Authorized access, at controlled access zones (CAZs). 1671.1, 1671.2
   
7. Variances. 411.3
   
8. Cal/OSHA registration. 341.4, 341.10
   
9. Citations. 332.4
   
10. Hazard warning signs at the following job sites:

1. Where asbestos work is being done. 341.10, 1529(k)
   
2. Where lead work is being done. 1532.1(m)
   
3. At confined work spaces. 5156, 5157, 5158
   
4. At controlled access zones. 1671.2
   
5. On cranes, concrete pumps, high-lift trucks, etc., (high-voltage warning signs). 2947, Group 13
   
6. On powder-actuated tools. 1691(n)
   
7. On lasers (laser levels, etc.). 1801(d)
   
8. On air compressors with an automatic-start function. 3320
   

C. Recordkeeping requirements are included in T8 CCR for the purpose of establishing a historical record of compliance. These requirements include the following:

1. OSHA Log 300. New rules and forms took effect in January 2002.

Note: You can download a package of forms and instructions for Log 300 recordkkeeping from the Cal/OSHA Consultation Service on the Internet at www.californiaosha.info and click on "Forms and Instructions".


2. Lock-out/block-out activity records
   
3. Operation and maintenance activity records
   
4. Medical surveillance program and records
   
5. Training records
   
6. Inspection records

D. Reports and notifications to Cal/OSHA must be made of the following incidents and activities:

1. Serious injury or death. A report must be made immediately by telephone (within 8 hours) to a district office. Employers are allowed 24 hours if they can show that circumstances prevented the report from being made in 8 hours. 342(a)
   

   Note: A serious injury or illness is defi ned as one that requires inpatient hospitalization for more than 24 hours of care other than medical observation or as one in which an employee suffers a loss of a member of the body or aserious degree of permanent disfi gurement. 330(h)

2. Blasting accidents or unusual occurrences. A report must be forwarded to the district office within 24 hours or within 8 hours if the accident involves a serious injury. 5248(a)
   
3. Construction activities annual permit. Employers governed by an annual permit must notify DOSH before starting the work. 341.1(f)
   
4. Asbestos-related work. The DOSH district office must be notified 24 hours before starting work that is subject to registration. 341.9(a)
   
5. Use of regulated carcinogens. The employer must report operations involving the use of a regulated carcinogen within 15 days. 5203
   
6. Construction involving Lead-work. Written notification must be made to the DOSH district office 24 hours before starting work. 1532.1(p)
   

E. Permits issued by Cal/OSHA are required for the following construction activities: 341(a)

1. Trenching or excavating operations that are 5 ft. or more in depth into which a person is required to descend
   
2. Constructing and demolishing buildings, structures, scaffolding (except suspended scaffolding), or falsework more than three stories high or of equivalent height (36 ft.)
   
3. Erecting, climbing (jumping), and dismantling tower cranes
   
4. Operating diesel engines in tunnels
   
5. Operating specified air compressors
   
6. Operating tower cranes if the employer is subject to 341, 341.1, 344.70
   

   Note: Most permits can be obtained from a DOSH district office. A safety conference and a review of the employer’s safety program will be scheduled before permit issuance. 341.1(c)

F. Certification requirements are necessary in the following circumstances:

1. Power operated cranes and derricks exceeding 3 tons rated capacity shall not be used in lifting service until the equipment has been certified by a DOSH licensed certifier. 5021
   
2. Operators of mobile and tower cranes (effective June 1, 2005 ) must have valid certificate to operate the type of crane used (see exception). 5006.1
   
3. Asbestos consultants and site surveillance technicians must be certified by DOSH. 341.15
   
4. Training certification is required for many activities and trades (see specific SOs).
   

G. Registration and licensing are required in the following circumstances:

1. Asbestos registration. An employer must register with DOSH when engaged in asbestos-related work on 100 sq. ft. or more of surface area. 341.6
   
2. Blaster’s License. A person engaged in a blasting operation must be a licensed blaster or directed by a licensed blaster. 5238