| State of California Department of Industrial Relations |
|
| M E M O R A N D U M | |
| Date: |
5 September 2000
|
| To: |
All Cal/OSHA Employees
|
| From: |
John Howard |
| Subject: |
2001 PERFORMANCE PLAN |
At the beginning of each Federal Fiscal Year in October, State Plan States like California are required by federal law to submit an Annual Performance Plan for Federal OSHA's approval. The Annual Performance Plan sets forth performance goals for selected programmatic activities which are designed to move the State closer to achieving its Strategic Goals. The Division of Occupational Safety and Health has formulated several new performance goals for its 2001 Annual Performance Plan, and Federal OSHA has recently approved the Division's Plan.
The purpose of this eMemorandum is to inform you about the enforcement and consultation performance goals contained in the Division's 2001 Performance Plan.
In 1999, the Division selected three "strategic" (major planning) goals for its Five-Year Strategic Plan, covering the federal fiscal years 1999 through 2004. Our Five-Year Strategic Goals are as follows:
| Strategic Goal 1 |
Improve workplace safety and health for all workers, as evidenced by fewer hazards, exposures, and fewer injuries, illnesses and fatalities.
|
| Strategic Goal 2 |
Change workplace culture to increase employer and worker awareness of, commitment to, and involvement in workplace safety and health.
|
| Strategic Goal 3 |
Secure public confidence through excellence in the development and delivery of Cal/OSHA’s program and services. |
For the 2001 Annual Performance Plan, we have set eight measurable performance goals for the Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service. The 2001 Performance Goals are ones that both the Cal/OSHA Consultation Service and the Cal/OSHA Enforcement Unit can work toward achieving by applying separately to the same goal the programmatic tools which are unique to each.
Strategic Goal 1 Performance Goals for 2001
Some of the 2001 Performance Plan Goals should be familiar to you in that the Division has already initiated programs involving injury reduction in agriculture, construction, and in other high hazard industries. Under Strategic Goal 1 (Improve Workplace Safety and Health), we have set three performance goals for 2001:
Performance Goal 1.1 Agricultural Safety and Health Inspection Project (ASHIP)
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service will increase inspection, educational, public relations and on-site assistance activities in Agriculture by 5% over our performance level for 1999, will reduce fatal injuries, as measured by the Census of Fatal Occupational Injuries, in Agriculture by 5% in 2000-2001 (from 85 in 1999 to 81), and will reduce nonfatal injuries, as measured by the total lost workday incidence rate in the Survey of Nonfatal Occupational injuries and Illnesses, in Agriculture by 5% in 2000-2001 (from the baseline of 4.4 in 1998 to 4.2).
Performance Goal 1.2 Construction Safety and Health Inspection Project (CSHIP)
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service will increase inspection, educational, public relations and on-site assistance activities in Construction by 5% over our performance level for 1999, will reduce fatal injuries, as measured by the Census of Fatal Occupational Injuries and Illnesses, in Construction by 5% in 2001 (from 93 in 1999 to 88), and will reduce nonfatal injuries, as measured by the total lost workday incidence rate in the Survey of Nonfatal Occupational Injuries and Illnesses, in Construction by 5% in 2000-2001 (from the baseline of 5.2 in 1998 to 5.0).
Performance Goal 1.3 High Hazard Employer Programs
Activity and Outcome Measures: The High Hazard Unit and the Cal/OSHA Consultation Service will increase inspection, educational, public relations and on-site assistance activities by 3% over our performance level in 1999, will reduce fatal injuries, as measured by the Census of Fatal Occupational Injuries, in high hazard industries by 3% in 2000-2001 (from 591 in 1999 to 574), and will reduce nonfatal injuries, as measured by the total lost workday incidence rate in the Survey of Nonfatal Occupational Injuries and Illnesses, in high hazard industries by 3% in 2000-2001 (from the baseline of 3.2 in 1998 to 3.1).
Strategic Goal 2 Performance Goals for 2001
Changing workplace culture is a difficult task, and to a certain extent all of Cal/OSHA's interactions with employers and workers contribute toward that Strategic Goal.
In 2001, though, we have selected two areas in California contribute a unique performance perspective. These areas involve the nation's first standard aimed at eliminating repetitive motion injuries in the workplace (8 CCR Section 5110), and the nation's first effort at creating a voluntary protection program (VPP) for the construction industry. In both of these areas, the performance efforts of both enforcement and consultation can be measured.
Performance Goal 2.1 Repetitive Motion Injuries
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service will work to change the culture of workplaces with a high number of repetitive motion injuries (RMIs) in 2000-2001 by checking the Log 200s of every employer subject to an inspection (or an on-site consultation) to determine if the establishment has a high number of repetitive motion injuries, reviewing the employer's RMI Prevention Program, citing employers for any violation of 8 CCR Section 5110, and educating employers and workers (through publications, on-site consultations and outreach) how they can minimize RMIs in their workplace.
Performance will be measured by auditing inspection and consultation reports to determine in what percentage of cases in 2000-2001 OSHA Log 200s are checked for the occurrence of RMIs. The number of 5110 citations will be measured to ascertain whether the number of 5110 citations has increased by 10% from the 1997-1999 baseline of 20 citations. Outcome will be measured by monitoring the number of RMIs which occur every year in California, as measured by the category "Disorders Associated with Repeated Trauma" in the Survey of Nonfatal Occupational Injuries and Illnesses, to achieve a 5% reduction in "disorders associated with repeated trauma" from the 1998 figure of 31,900 disorders in California to 30,305 disorders.
Performance Goal 2.2 Construction VPP
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit and the Consultation Service will work to change workplace culture in the construction industry by educating employers and workers during every inspection and on-site consultation conducted in any Construction SIC Code establishment about the value of a safer construction workplace and about the Construction Voluntary Protection Program (VPP). The Cal/OSHA Consultation Service in 2000-2001 will enroll two members in the Construction VPP, will process to the point of approval sixteen applicants for Construction VPP and will solicit additional interest by holding Construction VPP marketing meetings throughout the State of California.
Strategic Goal 3 Performance Goals for 2001
Under Strategic Goal 3, increasing our customers' confidence in the delivery of Cal/OSHA's services, are three performance goals which are the most challenging of all the performance goals for 2001 in that they involve measuring how effective we are at managing our scarce resources.
The three "service delivery" performance goals address how well the Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service ensures that serious violations have been corrected, how expeditiously we respond to a customer's request for service (e.g., as measured by how fast we provide assistance to a complainant in the Cal/OSHA Enforcement Unit or how fast we provide service to an employer in the Cal/OSHA Consultation Service), and how promptly our service product is delivered (e.g., as measured by citation lapse time in the Cal/OSHA Enforcement Unit or by how completely we evaluate an employer's IIP Program during an on-site consultation).
Specifically, under Strategic Goal 3 (Public Confidence), we have set three Performance Goals in 2001 (Performance Goals 3.2 and 3.3 have separate goals for the Cal/OSHA Enforcement Unit, (a), and for the Cal/OSHA Consultation Service, (b)).
Performance Goal 3.1 Verification of Abatement of Serious Violations
Activity and Outcomes Measures: The Cal/OSHA Enforcement Unit and the Cal/OSHA Consultation Service will verify that serious, willful and repeat violations have been abated within the mandated time frames specific to the Enforcement Unit and the Consultation Service in 95 percent of cases. Inspection and consultation files containing serious, willful or repeat violations will be audited to measure the percent of violations in which abatement has been verified by means specific to the Enforcement Unit and the Consultation Service.
Performance Goal 3.2 Response Time
3.2(a) Improving Complaint Response Time (Cal/OSHA Enforcement Unit)
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit will initiate complaint inspections of formal, serious complaints within three (3) working days in 95% of cases. Performance will be measured as percent of inspections of formal, serious complaints initiated within three (3) working days, using 1999 performance data as a baseline. As Complaint Response Times increase, the public's confidence in Cal/OSHA's ability to deliver its service product decreases. We will measure by means of customer-complainant satisfaction surveys the outcome of our complaint response time activities.
3.2(b) Improving On-Site Assistance Response Time (Cal/OSHA Consultation Service)
Activity and Outcome Measures: Consultation will ensure that requests for on-site assistance are met on a timely basis in 95% of cases. Performance will be measured by using 1999 performance data as a baseline. As On-Site Assistance Response Time increase, the public's confidence in Cal/OSHA's ability to deliver its service product decreases. We will measure by means of customer-requestor satisfaction surveys the outcome of our on-site assistance response time activities.
Performance Goal 3.3 Citation Lapse/IIP Program Evaluation
3.3(a) Citation Lapse Time (Cal/OSHA Enforcement Unit)
Activity and Outcome Measures: The Cal/OSHA Enforcement Unit will reduce Citation Lapse Time (i.e., time from opening conference to issuance of a citation as measured in days) by 10 percent for each district office, as compared to Citation Lapse Time measured during the first six months of 2000.
As a statewide average of seventeen district offices as measured from in closed inspections January through June of 2000, the Citation Lapse Time is 59 days for safety violations and 71 days for health violations, but some offices have Citation Lapse Times of up to 94 days for safety violations and 96 days for health violations and the Citation Lapse Times for some offices have increased when Citation Lapse Times are compared from 1999 to 2000. As Citation Lapse Times increase, the public's confidence in Cal/OSHA's ability to deliver its service product decreases. We will measure by means of customer-complainant satisfaction surveys the outcome of our citation lapse time activities.
3.3(b) IIP Program Evaluation (Cal/OSHA Consultation Service)
Activity and Outcome Measures: The Cal/OSHA Consultation Service will evaluate the employer's IIP Program during every on-site assistance consultation, thereby assisting the employer to become self-reliant in terms of safety management. Performance toward achieving the goal of IIP Program evaluation will be measured by auditing on-site assistance reports to determine in what percentage of on-site consultations the consultant conducted an evaluation of the employer's IIP Program. When employers do not receive full value from an on-site consultation, the public's confidence in Cal/OSHA's ability to deliver its service product decreases. We will measure by means of customer-requestor satisfaction surveys the outcome of our IIP Program evaluation activities.
Progress toward achieving our 2001 activity and outcome performance goals will occur only when we work together, and only when we monitor our progress on a regular basis. As we go through the next sixteen months, you will be receiving information on how we are progressing in achieving our 2001 performance goals.
If you should have any questions about the 2001 Annual Performance Plan for the Cal/OSHA Program, please speak with your supervisor or manager or call me at (415) 703-5100.
Thank you.
JH/jh
Attachment
2001 STRATEGIC AND
PERFORMANCE GOALS FOR THE
Cal/OSHA ENFORCEMENT UNIT
AND THE Cal/OSHA CONSULTATION SERVICE
|
STRATEGIC GOAL 1:
|
IMPROVE WORKPLACE SAFETY AND HEALTH |
|
Performance Goal 1.1 |
ASHIP |
|
Performance Goal 1.2 |
CSHIP |
|
Performance Goal 1.3 |
High Hazard Employer Program |
|
STRATEGIC GOAL 2:
|
CHANGE WORKPLACE CULTURE |
|
Performance Goal 2.1 |
Repetitive Motion Injuries |
|
Performance Goal 2.2 |
Construction VPP |
|
STRATEGIC GOAL 3:
|
SECURE PUBLIC CONFIDENCE
|
|
Performance Goal 3.1 |
Abatement Verification |
|
Performance Goal 3.2 |
Response Time |
|
Performance Goal 3.2 (a) |
Complaint Response Time |
|
Performance Goal 3.2 (b) |
On-Site Response Time |
|
Performance Goal 3.3 |
Citation Lapse & IIP Evaluation |
|
Performance Goal 3.3 (a) |
Citation Lapse Time |
|
Performance Goal 3.4 (b) |
IIP Program Evaluation |
9/5/00