WCIS eNews No. 88
April 27, 2012

2012 WCIS Advisory Meeting

The DWC’s annual WCIS advisory committee meeting will be held on May 14, 2012 in Oakland, California. The DWC encourages participation by all interested stakeholders.

Monday, May 14, 2012
9:30 a.m. – 4:00 p.m.
Elihu Harris State Building Auditorium
1515 Clay Street
Oakland, California 94612

A meeting agenda is attached for your information. If you have specific questions, issues or scenarios that you would like to discuss in the afternoon session, please submit them by May 10, 2012 to John Gordon at jgordon@dir.ca.gov.

Please reply to this e-mail to let us know if anyone from your organization will be able to attend. The agenda has been posted to the WCIS website.

WCIS Reports – Updates to be posted in early May

The following tables on the FROI/SROI data reports page (http://www.dir.ca.gov/dwc/wcis/WCIS_Reports.html) will be updated in early May:

The following tables on the medical billing data reports page (http://www.dir.ca.gov/dwc/wcis/WCIS_MedicalBillingReports.html) will be updated in early May:

The Medical Billing FAQ will also be updated in early May. http://www.dir.ca.gov/dwc/WCIS/WCIS_MedicalFAQs.html

Medical Data Quality Reports

Trading-partner specific data quality reports have been prepared for medical billing transactions submitted in 2011. The reports include a summary of the acknowledgments by error code and data element number. They will be sent by email to the business contact person for each trading partner in May.

WCIS FTP transmission requirement

As noted in WCIS eNews 86, beginning June 18, 2012, the only transmission options for both FROI/SROI and medical data reports will be via a secure FTP site hosted by the WCIS. Files must be transmitted using FTPS (FTP over SSL, RFC4217). In addition, trading partners may optionally use PGP (Pretty Good Privacy, RFC4880) to encrypt the files before transmission. The WCIS FTP host is ready for beta testing with all FROI/SROI trading partners and any medical trading partners who are currently sending via plain FTP and PGP. Medical trading partners who are already utilizing FTPS transmission will not need to make any changes. Trading partners must switch to the new transmission method before June 18, 2012. Please contact your WCIS trading partner contact to begin the transition. Trading partners that send data through an EDI vendor should verify that their vendor will be ready to transmit to the WCIS FTP host by June 18. After June 18, we will no longer accept data sent via any other transmission methods, such as email and VANs.

WCIS trading partner contacts:

Johnny Lee
email: jblee@dir.ca.gov
phone: 510-286-6772
fax: 510-286-6862
Trading partner letters A, I-L, S-V, Z

Elisema Cantu
email: ecantu@dir.ca.gov
phone: 510-286-6763
fax: 510-286-6862
Trading partner letters B, D-F, N, O, W-Y

Kenneth Kong
email: kkong@dir.ca.gov
phone: 510-286-6753
fax: 510-286-6862
Trading partner letters C, G, H, M, P-R

Antoinette Esqueda
email: aesqueda@dir.ca.gov
phone: 510-286-6773
fax: 510-286-6862
Medical reports technical contact

Contents of this bulletin do not change existing regulatory requirements; they provide additional or revised detail about the technical implementation of those requirements. All technical changes will subsequently be reflected in other WCIS documentation. Any bulletin can be forwarded as needed, but should be forwarded in its entirety and without modification. If you have received a forwarded copy of this bulletin and are concerned about its authenticity, you can view this and previous bulletins on our WCIS web site: http://www.dir.ca.gov/dwc/wcis.htm.

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