INJURY & ILLNESS PREVENTION MODEL PROGRAM FOR EMPLOYERS WITH INTERMITTENT WORKERS IN AGRICULTURE

CS-1CS Ag - Cal/OSHA Consultation Service 6 E&T January 1997


This document is also available in
Spanish.

ABOUT THIS MODEL PROGRAM

Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program and a copy must be maintained at each workplace or at a central worksite if the employer has non-fixed worksites. The requirements for establishing, implementing and maintaining an effective written Injury and Illness Prevention Program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements:

This model program has been prepared for use by employers in industries which have been determined by Cal/OSHA to historically utilize intermittent or seasonal workers. Intermittent or seasonal employment refers to controlling, directing, or directly supervising any worker other than permanent workers. You are not required to use this program. However, any employer in an industry which has been determined by Cal/OSHA as historically utilizing intermittent or seasonal workers and who adopts and implements this model program in good faith shall be deemed in compliance with IIP Program requirements.

Proper use of this model program requires the IIP Program administrator of your establishment to carefully review the requirements for each of the eight IIP Program elements found in this model program, fill in the appropriate blank spaces and check those items that are applicable to your workplace. The recordkeeping section requires that the IIP Program administrator select and implement the category appropriate for your establishment. Sample forms for hazard assessment and correction, accident/exposure investigation, and worker training and instruction are provided with this model program.

This model program must be maintained by the employer in order to be effective.


RESPONSIBILITY

The Injury and Illness Prevention Program (IIP Program) administrator,
_____________________________________________________________________
Program Administrator

has the authority and the responsibility for implementing and maintaining this IIP Program for
_____________________________________________________________________
Establishment Name

Managers and supervisors are responsible for implementing and maintaining the IIP Program in their work areas and for answering worker questions about the IIP Program. A copy of this IIP Program is available from each manager and supervisor.

COMPLIANCE

All permanent and intermittent workers, including managers and supervisors, are responsible for complying with safe and healthful work practices. Our system of ensuring that all workers comply with these practices include one or more of the following checked practices:

    ___ Informing workers of the provisions of our IIP Program.
    ___ Evaluating the safety performance of all workers.
    ___ Recognizing workers who perform safe and healthful work practices.
    ___ Providing training to workers whose safety performance is deficient.
    ___ Disciplining workers for failure to comply with safe and healthful work practices.



COMMUNICATION

All managers and supervisors are responsible for communicating with all permanent and intermittent workers about occupational safety and health in a form readily understandable by all workers. Our communication system encourages all workers to inform their managers and supervisors about workplace hazards without fear of reprisal.

Upon hiring, management will identify any intermittent workers with special communication needs. Management will ensure that such a worker understands the safety and health requirements before being assigned to duties exposing them to workplace hazards.

Our communication system includes one or more of the following checked items:

    ___ New worker orientation including a discussion of safety and health policies and procedures.
    ___ Review of our IIP Program.
    ___ Workplace safety and health training programs.
    ___ Regularly scheduled safety meetings.
    ___ Effective communication of safety and health concerns between workers and supervisors, including translation where appropriate.
    ___ Posted or distributed safety information.
    ___ A system for workers to anonymously inform management about workplace hazards.
    ___ Our establishment has less than ten workers and communicates with and instructs workers orally about general safe work practices and with respect to hazards unique to each worker's job assignment.


HAZARD ASSESSMENT

Periodic inspections to identify and evaluate workplace hazards shall be performed by a competent observer in the following areas of our workplace: 
 
 

Periodic inspections are performed according to the following schedule:

Periodic inspections consist of identification and evaluation of workplace hazards utilizing applicable sections of the attached Hazard Assessment Checklist and any other effective methods to identify and evaluate workplace hazards.


ACCIDENT/EXPOSURE INVESTIGATIONS

Procedures for investigating workplace accidents and hazardous substance exposures include:



HAZARD CORRECTION

Unsafe or unhealthy work conditions, practices or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following procedures:

TRAINING AND INSTRUCTION

All permanent and intermittent workers, including managers and supervisors, shall have training and instruction on general and job-specific safety and health practices. Training and instruction can be provided through a brief on-site safety meeting. Any training and instruction shall be provided as follows:

Workplace safety and health practices for all industries using intermittent workers include, but are not limited to, the following:

In addition, we train all workers about the checked applicable items found in the attached List of Training Subjects.


RECORDKEEPING

We have checked one of the following categories as our recordkeeping policy.

__Category 1. Our establishment has twenty or more workers; has a workers' compensation modification rate of greater than 1.1 and is not on a designated low hazard industry list; or, is on a designated high hazard industry list. We have taken the following steps to implement and maintain our IIP Program:

  1. Records of hazard assessment inspections, including the person(s) or persons conducting the inspection, the unsafe conditions and work practices that have been identified and the action taken to correct the identified unsafe conditions and work practices, are recorded on a hazard assessment and correction form; and
  2. Documentation of safety and health training for each worker, including the worker's name or other identifier, training dates, type(s) of training, and training providers are recorded on a worker training and instruction form. We also include the records relating to worker training provided by a construction industry occupational safety and health program approved by Cal/OSHA.

Inspection records and training documentation will be maintained according to the following checked schedule:

__Category 2. Our establishment has fewer than twenty workers and is not on a designated high hazard industry list. We are also on a designated low hazard industry list or have a workers' compensation experience modification rate of 1.1 or less, and have taken the following steps to implement and maintain our IIP Program:

  1. Records of hazard assessment inspections; and
  2. Documentation of safety and health training for each worker.

Inspection records and training documentation will be maintained according to the following checked schedule:

__Category 3. We are a local governmental entity (any county, city, or district, and any public or quasi-public corporation or public agency therein) and we are not required to keep written records of the steps taken to implement and maintain our IIP Program.


LIST OF TRAINING SUBJECTS

We train our workers about the following checked training subjects:

AGRICULTURE PRODUCTION AND FARM LABOR AND MANAGEMENT SERVICES
(SIC Codes: 0111-0119, 0131-0139, 0161, 0171-0179, 0191, 0721-0724, 0761-0762)

Safe practices for operating any agricultural equipment, including procedures for cleaning, repairing, servicing and adjusting.
Electrical hazards.
Heat stress.
Ergonomic hazards, including proper lifting techniques and working on ladders or in a stooped posture for prolonged periods at one time.
Hazardous chemical exposures.
Other job-specific hazards, such as___________________________
__________________________________________________________
__________________________________________________________

PRESERVED FRUITS AND VEGETABLES MANUFACTURING AND SUGAR AND CONFECTIONERY PRODUCTS
(SIC Codes: 2032-2038, 2061-2068)

Guarding of belts and pulleys, gears and sprockets, and conveyor nip points.
Machine, machine parts, and prime movers guarding.
Lock-out/tag-out procedures.
Materials handling.
Ergonomic hazards, including proper lifting techniques.
Noise.
Other job-specific hazards, such as ___________________________
__________________________________________________________
__________________________________________________________

HAZARD ASSESSMENT CHECKLISTS

The following checklists contain safety and health hazard assessment items commonly found in the workplace. It is the employer's responsibility to identify, evaluate and control job-specific safety and health hazards in the workplace, and to meet all applicable Cal/OSHA requirements.

The following checklists are to be used as guides in identifying safety and health hazards in your workplace. Answer the questions contained in the General Workplace checklist and then identify and answer the questions contained in the checklist that applies to your specific industry.

GENERAL WORKPLACE
(SIC Codes: All )

Is the Cal/OSHA poster Safety and Health Protection on the Job displayed in a prominent location where all workers are likely to see it?
Do you have a written, effective Injury and Illness Prevention Program?
Are all work areas properly illuminated?
Are workers instructed in proper first aid and other emergency procedures?
Do you have a fire prevention plan?
Are all worksites clean and orderly?
Are all spilled materials or liquids cleaned up immediately?
Do you have eye wash facilities and a quick drench shower within the work area where workers are exposed to injurious corrosive materials?
When lunches are eaten on the premises, are they eaten in areas where there is no exposure to toxic materials or other health hazards?
Are aisles and passageways kept clear?
Are the directions to exits, when not immediately apparent, marked with visible signs?
Are hazardous substances identified which may cause harm by inhalation, ingestion, skin absorption or contact?
Are workers aware of the hazards involved with the various chemicals they may be exposed to in their work environment, such as ammonia, chlorine, epoxies, caustics?
Is personal protective equipment provided, used and maintained wherever required?
Are there written standard operating procedures for the selection and use of respirators where needed?
Are restrooms and washrooms kept clean and sanitary?
Are workers instructed in the proper manner of lifting heavy objects?
Is there a list of hazardous substances used in your workplace?
Is there a written hazard communication program dealing with Material Safety Data Sheets (MSDS) labeling, and worker training?
Is each container for a hazardous substance (i.e. vats, bottles, storage tanks,) labeled with product identity and a hazard warning (communication of the specific health hazards and physical hazards)?
Is there a Material Safety Data Sheet readily available for each hazardous substance used?
Is there an worker training program for hazardous substances?
Can the work be performed without eye strain or glare to the workers?
Does the task require prolonged raising of the arms and does the neck and shoulders have to be stooped to view the task?
Are there pressure points on any parts of the body (wrists, forearms, back of thighs)?
Are there sufficient rest breaks, in addition to the regular rest breaks, to relieve stress from repetitive-motion tasks?
Are tools, instruments and machinery shaped, positioned and handled so that tasks can be performed comfortably?
Are you keeping the required records and documentation?
Have arrangements been made to maintain required records for the legal period of time?

AGRICULTURE PRODUCTION AND FARM LABOR AND MANAGEMENT SERVICES
(SIC Codes: 0111-0119, 0131-0139, 0161, 0171-0179, 0191, 0721-0724, 0761-0762)

Where workers do not understand English, are safety instructions and warnings presented in a language the workers understand?
Are adequate first-aid materials are immediately available at the farm headquarters and/or on worker transportation buses?
At remote locations, are provisions made in advance for prompt medical attention and are there is there at least 1 worker for every 20 workers trained for the administering of first aid?
Is all agricultural equipment is properly guarded to prevent accidental contact by workers?
Are safe practices for operating agricultural equipment, including procedures for cleaning, repairing, servicing and adjusting, being followed?
Is all machinery or equipment capable of movement, required to be de-energized or disengaged and blocked or locked out during cleaning, servicing, adjusting or setting up operations, whenever required?
Are safe work practices being followed during operation of self-propelled equipment?
Where mobile farm equipment is towed by a tractor or truck and the tractor or truck driver cannot see the workers on the towed equipment, is there a positive signaling device installed on the towed equipment that can stop the towing equipment in case of an emergency?
Are portable screw conveyors located seven feet or less above the work level substantially covered or guarded?
Are augers guarded with either grating type guards or solid baffle style covers according to Cal/OSHA section 3446?
Are ladders, steps, or other suitable climbing means provided where and when workers are required to work in or about farm structures such as permanent pools, ponds, water tanks, or reservoirs 4 feet or more in actual depth and where the slope and construction would make exit difficult?
Are machines, aircraft, or applicators decontaminated in a safe area before they are overhauled or placed in storage?
Are safety precautions as required by Title 3, Article 23 of the California Code of Regulations followed when using aircraft for crop dusting and spraying?
Are safe work practices followed when using applicator rigs, tanks, and vessels containing fertilizer, insecticide, pesticide, and other chemical solutions of a hazardous nature?
Is potable water provided, and access to permitted, at all times, during working hours and placed in locations readily accessible to all workers?
Is potable water for drinking dispensed in single-use drinking cups or by fountains, and the water is fresh, pure, and suitably cool?
Are adequate toilet and handwashing facilities available and do they meet Cal/OSHA section 3457 requirements?
Are all ladders maintained in good condition, and are workers instructed to face the ladder when ascending or descending and prohibited from using ladders that are broken, missing steps, rungs, or cleats, broken side rails or other faulty equipment?
Are workers instructed not to use the top 2 steps of ordinary stepladders as a step?
Are workers made aware of the hazards caused by faulty or improperly used hand tools?
Is each van, bus or truck used regularly to transport workers, equipped with an adequate number of seats, and equipped with the proper safety devices?
Can the work be done without twisting or overly bending the lower back?
Are there sufficient rest breaks, in addition to the regular rest breaks, to relieve stress from repetitive-motion tasks?
Are tools, instruments and machinery shaped, positioned and handled so that tasks can be performed comfortably?
Are hazardous substances identified which may cause harm by inhalation, ingestion, skin absorption or contact?
Are workers aware of the hazards involved with the various chemicals they may be exposed to in their work environment, such as ammonia, chlorine, and caustics?
Is heat stress being evaluated and controlled?
Are workers screened before assignment to areas of high heat to determine if their health condition might make them more susceptible to having an adverse reaction?

PRESERVED FRUITS AND VEGETABLES MANUFACTURING AND SUGAR AND CONFECTIONERY PRODUCTS
(SIC Codes: 2032-2038, 2061-2068)

Is sufficient clearance provided around and between machines to allow for safe operations, set up and servicing, material handling and waste removal and is there a power shut-off switch within reach of the operator's position at each machine?
Are all pulleys and belts, moving chains and gears and conveyor nip points that are within 7 feet of the floor or working level properly guarded ?
Are revolving drums, barrels and containers required to be guarded by an enclosure that is interlocked with the drive mechanism, so that revolution cannot occur unless the guard enclosure is in place, so guarded?
Is all machinery or equipment capable of movement, required to be de-energized or disengaged and blocked or locked out during cleaning, servicing, adjusting or setting up operations, whenever required?
Does the lock-out procedure require that stored energy (i.e. mechanical, hydraulic, air,) be released or blocked before equipment is locked-out for repairs?
Are only authorized and trained personnel permitted to use welding, cutting or brazing equipment?
Are only trained personnel allowed to operate industrial trucks and does each industrial truck have a warning horn, whistle, gong, or other device which can be clearly heard above the normal noise in the area where operated?
Before entering a confined space, are all appropriate tests conducted, precautions observed, permits obtained, and work practices followed?
Are workers aware of the hazards involved with the various chemicals they may be exposed to in their work environment?
Can the work be done without twisting or overly bending the lower back?
Are there sufficient rest breaks, in addition to the regular rest breaks, to relieve stress from repetitive-motion tasks?
Are there areas in the workplace where continuous noise levels exceed 85 dBA and if so, are engineering controls being considered to reduce the noise and/or is a hearing conservation program in effect?

HAZARD ASSESSMENT AND CORRECTION RECORD


Date of Inspection: Person Conducting Inspection:

Unsafe Condition or Work Practice:

Corrective Action Taken:

Date of Inspection: Person Conducting Inspection:

Unsafe Condition or Work Practice:

Corrective Action Taken:

Date of Inspection: Person Conducting Inspection:

Unsafe Condition or Work Practice:

Corrective Action Taken:

ACCIDENT/EXPOSURE INVESTIGATION REPORT


Date & Time of Accident:
Location:
Accident Description:

Workers Involved:

Preventive Action Recommendations:

Corrective Actions Taken:
Manager Responsible:               Date Completed:

WORKER TRAINING AND INSTRUCTION RECORD

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